How do I create a timeline for my event?
Work backwards from the start time, give every vendor clear arrival and setup times, and build in buffer time for things that run late.
Start with the fixed points: venue access, guest arrival, the main moments (like a ceremony, toast or cake cutting) and the end time. Then fill in vendor arrival and setup, keeping in mind that décor and food usually need to be in place before guests arrive.
Add buffers of 10 to 15 minutes around key moments. Photos, speeches and transitions almost always take a little longer than planned.
Share the final timeline with every vendor and one trusted person. If you'd rather not manage it yourself, day-of coordination covers exactly this.